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Dispatch
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Recurring invoices

Monthly billing that goes out on time without anyone remembering

Set up a schedule once with the customer, the line items, and how often to bill. Dispatch creates each invoice on the right day and sends it, or saves it as a draft for you to check first.

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The monthly invoices only go out if someone remembers

A loader has been out on rental since October. A customer has a standing monthly service contract. Every month someone has to remember both, copy last month's invoice, and change the dates.

Miss one and it is money you never bill. Bill it late and it gets paid late.

How Dispatch handles it

  • Any billing cycle

    Weekly, every two weeks, monthly, quarterly, or yearly. Pick the day of the month, a start date, and an end date if there is one.

  • Send it or check it first

    Have each invoice sent to the customer automatically, or created as a draft so the office can review it before it goes.

  • Same lines every cycle

    The schedule holds the line items and a note for each invoice, with an estimated total per cycle so you know what to expect.

  • Pause and resume

    Equipment back early or a contract on hold? Pause the schedule and resume it when billing starts again.

  • Short months handled

    Bill on the 31st and Dispatch uses the last day of the month when a month is shorter.

How it works

  1. 1

    Create the schedule

    Choose the customer, the frequency, the start date, and the line items.

  2. 2

    Choose how it goes out

    Send automatically, or create drafts for review.

  3. 3

    Let it run

    Each invoice is created on schedule and follows the same payment and reminder rules as the rest.

Fair questions.

Do recurring invoices get reminders too?

Yes. Once an invoice is sent, it is treated like any other invoice, so your overdue reminder schedule applies.

Can I stop a schedule when the rental comes back?

Yes. Pause it, give it an end date, or delete it.

What if I bill on the 30th and the month is February?

Dispatch uses the last day of that month instead.

Can I check each invoice before it goes out?

Yes. Set the schedule to create drafts, and nothing is sent until you send it.

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See it yourself.

Start a free trial set up with your own jobs and rates. It begins with a 20-minute call, and you will be talking to a founder.

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